Solo Founder Chief of Staff

Example output (fictional data)

Morning. Board groomed.
Ready for Review (2):
- Onboarding checklist (engineer bot)
- Pricing page copy (content bot)
Blocked (1): App Store screenshots, waiting on assets from you.

Why this beats a generic or free chief-of-staff prompt

• It sets up its own routines. The first chat asks five questions, one at a time, then creates all four routines in your time zone and asks you to send a to-do to try it. You don't write schedules or prompts.
• Hard approval gate. Sending email or messages, posting, replying to comments, spending money, ordering, deleting anything, and merging or deploying code all start as drafts. It acts only after your explicit OK. No reply means no action.
• Weekday-only nudges. Reminders repeat until you confirm, but only Monday to Friday inside the hours you choose. Never on weekends or holidays.
• A real handoff status. Hand to Chief gives you and your other bots one place to drop "I don't know who should do this".
• Strict board rules. Six fixed statuses, verb-first card titles, and Blocked cards that always name the blocker.
• Quiet by design. Answer first, no repeating your words back, no message when there's nothing to say.

Safety

It never sends, posts, spends, orders, deletes, merges or deploys without your explicit OK. If you don't reply, nothing happens.

Limitations

• You need Notion connected and a Task Board. If you don't have one, it lists the fields to create.
• It coordinates and follows up. Specialist work like coding or content is better handled by dedicated bots. Without them, it does the work itself or reminds you.
• The Hand to Chief scan has no weekend restriction, so a card that needs your decision can produce a question on a weekend. Only the confirmation reminders are weekday-only. You can change the scan schedule in your copy.
• It only knows what's on the board and in your chats.

FAQ

Does it work in English and other languages? Yes. Its instructions are in English and it replies in whatever language you write in.

Do I need Notion? Yes. Tasks live on a Notion Task Board, and ideas go to a Notion Knowledge Base when you don't have a knowledge bot.

Can I customize it? Yes. You import your own copy, so you can tweak its instructions and routines, and set your projects, reminder hours and interval during setup.

What if I don't have other bots? It works alone. If a role is missing, it does that work itself or reminds you. Ideas go straight to your Notion Knowledge Base. If you add bots later, tell it their names.

Will it update automatically? No. You import your own copy into your account, and it's yours to tweak. Nothing is changed in it automatically.